Autumnfest is back, and we’re already looking ahead to another incredible year of faith, fellowship, food, and fun for our parish community!
As one of St. Hedwig’s largest and most beloved events, Autumnfest is only possible because of the many volunteers who generously share their time, talents, and enthusiasm. Whether you’re a longtime volunteer or looking to get involved for the first time, we’d love to have you join the planning team.
We are currently seeking volunteers to serve on our Autumnfest Carnival Committee. Committee members typically meet 1–2 times per month, with increased involvement as the festival approaches. Serving on a planning committee is a wonderful way to meet fellow parishioners, build community, and help create a memorable event for everyone.
All committee chairs and co-chairs are asked to attend planning meetings, collaborate with fellow volunteers, assist with event setup, operations, and cleanup, and help foster a positive, welcoming, family-friendly atmosphere rooted in our Catholic faith. Most importantly, committee members work together to help ensure the overall success of Autumnfest for our entire parish community.
Take a look at the opportunities below and consider where your gifts and talents can help make Autumnfest 2026 our best festival yet!
Autumnfest Committee Chair / Co-Chairs
Position Summary
Provides overall leadership for Autumnfest and oversees all committees, planning, and execution.
Responsibilities
- Lead and coordinate all committee chairs.
- Facilitate planning meetings and overall organization.
- Oversee timelines, goals, and event execution.
- Serve as primary point of contact.
- Ensure communication across all committees.
- Support issue resolution and decision-making.
- Oversee setup, event execution, and breakdown.
- Ensure alignment with Catholic values and a family-friendly mission.
Preferred Skills
- Strong leadership and organizational ability.
- Event planning or project management experience preferred.
- Excellent communication and problem-solving skills.
Bingo Chair / Co-Chairs
Position Summary
Oversees bingo activities to ensure an organized, engaging, and well-run experience.
Responsibilities
- Plan bingo games, schedules, and prizes.
- Coordinate volunteers and operations.
- Manage setup, execution, and breakdown.
- Ensure rules and procedures are followed.
- Track prizes and cash handling.
- Promote bingo participation.
Preferred Skills
- Fundraising experience preferred.
- Strong organization and attention to detail.
- Ability to manage volunteers and crowds.
Booth Captain
Position Summary
Manages assigned individual food or beverage booth to ensure safe, efficient service.
Responsibilities
- Manage booth volunteers and schedules.
- Oversee food and beverage preparation and service.
- Maintain cleanliness and safety standards.
- Monitor inventory and restocking needs.
- Ensure proper equipment operation.
- Follow all applicable health and ID-check procedures.
- Train and support volunteers.
- Assist with setup, operations, and breakdown.
- Communicate needs to commissary and leadership teams.
- Maintain a family-friendly environment.
Preferred Skills
- Leadership and teamwork skills.
- Strong customer service ability.
- Food or beverage service experience preferred.
Commissary Chair / Co-Chairs
Position Summary
Oversees the central food preparation, storage, and distribution hub supporting all booths.
Responsibilities
- Manage food prep, staging, and distribution operations.
- Coordinate bulk preparation and supply flow.
- Work closely with Food & Beverage and Booth Captains.
- Maintain inventory of food and supplies.
- Ensure food safety and sanitation compliance.
- Supervise commissary volunteers.
- Coordinate restocking during the event.
- Maintain cleanliness and organization.
- Support setup and breakdown operations.
Preferred Skills
- Strong organization and inventory management.
- Food service or kitchen operations experience preferred.
- Ability to manage fast-paced environments.
Entertainment Chair / Co-Chairs
Position Summary
Coordinates all entertainment to ensure a family-friendly, Catholic-aligned program.
Responsibilities
- Recruit and coordinate performers and activities.
- Build entertainment schedules.
- Coordinate stage and logistical needs.
- Serve as primary contact for performers.
- Ensure smooth event execution.
- Promote entertainment programming.
- Ensure all content is morally appropriate and family friendly.
Preferred Skills
- Strong communication and coordination skills.
- Event or entertainment planning experience preferred.
- Creative and energetic mindset.
Finance Chair
Position Summary
Manages budgeting, financial tracking, and cash oversight.
Responsibilities
- Develop and manage event budget.
- Track income, expenses, and sponsorships.
- Coordinate reimbursements and payments.
- Maintain financial records.
- Support cash handling procedures.
- Work with chairs on spending oversight.
Preferred Skills
- Bookkeeping or finance experience preferred.
- High attention to detail.
- Trustworthy and organized.
Food & Beverage Chair
Position Summary
Oversees all food and beverage planning and coordination.
Responsibilities
- Coordinate all food and beverage operations.
- Work with Booth Captains and Commissary Chair.
- Ensure health and safety compliance.
- Manage purchasing and inventory planning.
- Oversee food service flow.
Preferred Skills
- Food service or concessions experience preferred.
- Strong organizational skills.
- Ability to manage multiple teams.
Information Booth Chair / Co-Chairs
Position Summary
The Information Booth Chair oversees the main guest-facing information booth for Autumnfest, serving as the central hub for questions, directions, lost-and-found, and general event support.
Responsibilities
- Staff and manage the information booth throughout the event.
- Provide guests with directions, schedules, and general event information.
- Maintain and distribute printed materials such as maps, schedules, and announcements.
- Serve as the first point of contact for guest questions or concerns.
- Coordinate lost-and-found collection and retrieval during the event.
- Communicate common issues or needs to event leadership.
- Ensure the booth remains organized, welcoming, and clearly labeled.
- Support volunteer staffing and training for booth coverage.
Preferred Skills
- Strong communication and customer service skills.
- Friendly, calm, and approachable demeanor.
- Ability to problem-solve quickly and assist a wide range of guests.
- Organized and dependable.
IT Chair / Co-Chairs
Position Summary
Manages all technical systems and digital tools.
Responsibilities
- Manage forms, registration, and digital systems.
- Support communication platforms.
- Troubleshoot technical issues.
- Organize digital files and systems.
- Support committees with tech needs.
Preferred Skills
- Technical or systems experience preferred.
- Problem-solving ability.
- Organized and responsive.
Logistics & Operations Chair / Co-Chairs
Position Summary
Oversees full event execution including setup, logistics, operations, and breakdown.
Responsibilities
- Manage event setup, flow, and breakdown.
- Coordinate deliveries and supply receiving.
- Oversee layout of booths, tents, and equipment.
- Support all committees with operational needs.
- Manage real-time event flow and troubleshooting.
- Coordinate on-site volunteer assignments.
- Ensure event areas are functional, safe, and organized.
- Lead post-event cleanup.
Preferred Skills
- Strong leadership and logistics experience.
- Ability to manage complex operations under pressure.
- Hands-on problem-solving skills.
Marketplace Chair / Co-Chairs
Position Summary
Manages vendor marketplace operations and coordination.
Responsibilities
- Recruit and manage vendors.
- Assign booth spaces.
- Maintain vendor communication.
- Track paperwork and payments.
- Support vendor setup and operations.
- Ensure family-friendly marketplace standards.
Preferred Skills
- Vendor coordination experience preferred.
- Strong communication skills.
- Organized and detail-oriented.
Pre-Sales Chair / Co-Chairs
Position Summary
Manages advance ticket and wristband sales.
Responsibilities
- Coordinate pre-sale campaigns.
- Track sales and distribution.
- Promote sales through school/community.
- Maintain records.
- Coordinate with finance and onsite sales.
Preferred Skills
- Sales or fundraising experience preferred.
- Strong organization.
- Detail-oriented.
Safety & Security Chair
Position Summary
Ensures safety and security for all attendees and volunteers.
Responsibilities
- Develop safety procedures.
- Coordinate with security/emergency services.
- Monitor crowd safety.
- Communicate safety protocols.
- Respond to incidents.
- Support reporting and follow-up.
Preferred Skills
- Calm under pressure.
- Safety or event experience preferred.
- Strong leadership skills.
Sales Onsite Chair
Position Summary
Manages onsite ticket and sales operations.
Responsibilities
- Oversee onsite sales booths.
- Manage cash handling and reconciliation.
- Coordinate sales volunteers.
- Maintain inventory.
- Resolve customer service issues.
- Work with finance and operations.
Preferred Skills
- Customer service skills.
- Comfortable handling money.
- Organized and reliable.
School Liaison
Position Summary
Connects Autumnfest with the school community.
Responsibilities
- Communicate with school administration and families.
- Promote event through school channels.
- Support engagement and participation.
- Assist with volunteer recruitment.
- Share updates.
Preferred Skills
- Strong communication skills.
- Familiarity with school community.
- Approachable and organized.
Sponsorship Chair / Co-Chairs
Position Summary
Leads sponsorship and fundraising efforts.
Responsibilities
- Develop sponsorship outreach.
- Identify and contact sponsors.
- Manage sponsor relationships.
- Track commitments and payments.
- Coordinate recognition.
- Support promotions.
Preferred Skills
- Networking skills.
- Fundraising experience preferred.
- Organized and proactive.
Volunteer Coordinator / Chair / Co-Chairs
Position Summary
Recruits and manages volunteers.
Responsibilities
- Recruit and schedule volunteers.
- Assign roles and communicate expectations.
- Provide training and support.
- Ensure staffing coverage.
- Support volunteers during event.
- Recognize contributions.
Preferred Skills
- Strong interpersonal skills.
- Organization and reliability.
- Volunteer management experience preferred.
